Handy Sanitary District
Regular Meeting of the Board
June 14, 2007 Minutes
Attendees: Norman Hunt-Chairman, Ronnie
Harrison, Debbi Yarbrough, Ron Niland-General Manager, Scott Buffkin-Staff,
Renae Snider-Clerk to the Board, Tim Loflin (7:25)
Guests: see attached register
Norman Hunt called the meeting to order and
the guests were registered. Upon review of the register, Norman Hunt announced
that two guests had requested to speak. Karen Nash was the first speaker and
inquired why the District was purchasing water from Montgomery County. The
Board explained that having multiple water connections would make it easier
and cheaper to provide better service to customers. Patricia Marshall inquired
why Davidson County had to purchase water from Montgomery County, to sell to
residents already living in Montgomery County. The Board explained that the
infrastructure was not there in Montgomery County, thus creating cost.
Patricia Marshall also inquired about Badin Shores Resort being on the agenda
as a legal matter for closed session and Ron Niland explained that items in
closed session could not be discussed during public meetings. Patricia
Marshall inquired about the membership fee revenue on the monthly statement
and whether or not that money was put into an interest-bearing account, since
the District was non-profit. Ron Niland and the Board explained that the money
from membership fees is put into an interest-bearing account, and that the
District is a governmental unit. Patricia Marshall also inquired about the $7
million revolving fund and Norman Hunt stated that Ron Niland would take a few
minutes to answer all of her questions after the meeting.
Approval of Minutes: The Board reviewed the
May Minutes and Ronnie Harrison made a motion to approve the Minutes as
written. Debbi Yarbrough seconded, passed by the Board 3-0.
2007-2008 Budget: Norman Hunt opened the
public hearing for the consideration of the adoption of the 2007-2008 budget
ordinance. Patricia Marshall inquired how she could comment when she had not
seen the budget. Ron Niland stated that the 2007-2008 budget ordinance was and
had been available for the public to view. No further comments were made and
Norman Hunt closed the public hearing.
Audit Contract: Ron Niland explained the
terms of the presented audit contract, including that the total amount was
higher than in the past, due to the new additional training and peer review
requirements by the GASBY 33 auditing guidelines. Debbi Yarbrough questioned
whether the $9,520.00 included regular accounting fees. Ron Niland explained
that the monthly financial statements are completed in-house and therefore
normally there are no additional fees for accounting. The Board reviewed the
contract and Ronnie Harrison made a motion to approve the contract in the
amount of $9,520.00 for the audit and $1,000.00 for the annual financial
statement. Debbi Yarbrough seconded the motion, passed by the Board 3-0.
Adoption of 2007-2008 Budget Ordinance: The
Board reviewed the budget that was presented during the public hearing and
Debbi Yarbrough made a motion to adopt the 2007-2008 Budget Ordinance. Ronnie
Harrison seconded the motion, passed by the Board 3-0.
2006/2007 Budget Amendments: Ron Niland
discussed the annual budget amendments necessary for being in line for the
audit. He explained that the District had more expenditures than originally
budgeted, along with more revenues. Ronnie Harrison made a motion to approve
the budget amendments as presented and Debbi Yarbrough seconded. Passed by the
Board 3-0.
Pinehaven Project/Bid Proposals: Scott
Buffkin and Ron Niland discussed the loan proposals from BB&T, and explained
that one was on the installment purchase for the replacement of water lines in
Pinehaven and the other was on the refinancing of the existing $750,000.00
loan. They explained the terms on both proposals, which include a 4.09%
interest rate for 15 years. Ron Niland explained that following Board adoption
of this proposal, the complete package on the Pinehaven Water Line Replacement
Project would be sent to the Local Government Commission for approval. The
Board discussed the project construction and Debbi Yarbrough questioned if
lines would be relocated on Rolling View Drive. Ron Niland stated that he or
Scott would check into that with Brian Sexton of HUA and let Debbi know. The
Board reviewed the proposals and Ronnie Harrison made a motion to approve both
presented proposals. Debbi Yarbrough seconded, passed by the Board 4-0.
Manager’s Notes: Ron Niland discussed that
Davidson County had cancelled the scheduled meeting for Friday and that he
would reschedule it. He also updated the Board on the Badin Lake Sewer
Project. This discussion included talk of acquiring the special use permit,
and then coordinating that with the Fish and Wildlife, who together, would
issue the Finding of No Significant Impact (FONSI). He explained that was
necessary before presenting the plans to the state for review. Ron Niland also
discussed that he had spoke with David Townsend about the possibility of the
District tying into Randolph County, since they would be running lines down
Hwy 49. He recommended to the Board that he and Norman write a letter
expressing this interest and get it to Arnold Lanier and the county manager,
and the Board agreed.
Ron Niland explained that there were three
items on the agenda for closed session, which included personnel issues,
contract negotiations, and a potential claim against the District. Tim Loflin
made a motion to go into closed session to discuss the three items, Debbi
Yarbrough seconded, passed by the Board 4-0.
Ronnie Harrison made a motion to move back
into open session, seconded by Debbi Yarbrough. Ron Niland discussed the
general consensus by the Board to charge time and material costs for customer
requests to move meters. Motion made to adjourn the meeting by Ronnie
Harrison, seconded by Tim Loflin.
Adjourned. |