Handy Sanitary District
Regular Meeting of the Board
October 11, 2007 

Minutes

             Attendees: Debbi Yarbrough, Ronnie Harrison, Norman Hunt-Chairman, Keith Loflin, Ron Niland-General Manager, Renae Snider-Clerk to the Board

             Guests: See attached list.

             Norman Hunt called the meeting to order and the guests were registered. Upon review of the register, he announced that one guest had requested to speak. Patricia Marshall inquired about the proposed mandatory connection ordinance, and whether parts of it were concrete. Norman Hunt explained that Frank Wells, the District’s attorney, was still working on the draft.

             Approval of Minutes: The Board reviewed the September Minutes and Debbi Yarbrough made a motion to approve the Minutes as written. Ronnie Harrison seconded, passed by the Board 4-0.

             Financial Report: Ron Niland discussed that we were about a third of the way through the budget year and that both revenues and expenditures are where projected or better. He explained that a bill printed in error during this financial reporting period had water sales too high by about $40,000.00, and that this would be corrected. Ronnie Harrison questioned whether leaks had subsided any. Ron Niland discussed that the guys were finally caught up on leak repairs and focusing now on site repairs. He explained that he would try to bring a three month average of water loss to the next Board meeting.

             Cell Tower Lease Agreement: Ron Niland discussed that the company that owned the cell tower on the land behind the District office was interested in renewing the lease or buying the property. He suggested that he and Frank Wells take a closer look at the offered agreement and get back to the Board. The Board agreed and advised that the District was likely not interested in selling the land.

             Town of Denton request: Ron Niland discussed the letter received from the Town Manager, which requested that the District provide the Town Board with an estimate of the engineering, accounting, and attorney costs relevant to the previously discussed transfer of customers. Ron Niland recommends that he draft a reply to the Town that states that the District will get back to the Town with estimates.

             Advertisement Request: Ron Niland presented a request for an advertisement in the local high school yearbook and the Board agreed to run the same advertisement as in previous years.

             The Reserve: Ron Niland discussed that he had gotten in touch with Brian Sexton with Hobbs, Upchurch, and Assoc. in regards to the developer’s interest in the District’s provision of water and possibly sewer, and had found out from him that the project was feasible, both in terms of sufficient delivery of water, and whether the sewer pumps and lines, as already designed, would work. He went on to confirm with the Board that, as with previous similar situations with developments, the developer would pay for the cost of lines inside the development and any extensions out to the District’s lines. Discussion followed.

             Astran Drive Project: Ron Niland discussed a phone call that he received from Clean Water Management Trust Fund and stated that the District had been awarded a grant for the design of the Astran Drive project.

             Loflin Fabrication Project: Ron Niland explained that he had delivered a letter to Davidson County Manager Robert Hyatt from the District, requesting $40,000.00 from the county towards this project.  

            Badin Lake Sewer Project: Ron Niland announced that he had received word from Fred Hobbs that he thought he had enough to send the project on to the state for the final approval process to begin. He further discussed that this may take between four and six months. Debbi Yarbrough inquired whether we had heard anything from Badin Shores Resort and Ron Niland explained that Fred Hobbs had been in touch with Mr. Crouse and they were trying to get a meeting set up with the BSR Board.

             Harborgate: Ron Niland confirmed that he had talked to Fred Hobbs and Ricky Johnson today and that Ricky Johnson was going to get Hi Marziano to sign off on the existing lines. He also discussed that the District and Harborgate were working together to get the inspection of lines done, and that Tony Chen with the state wants eight hydrants out.

             Ron Niland discussed that he was pleased with the shape the District was in employee-wise, both the office and the field.

 Patricia Marshall inquired about the amount of gallons of sewer that would be pumped to Troy with the addition of the Reserve. Ron Niland explained that the anticipated amount of gallons to be pumped to Troy was 250,000 and that our agreement with Troy included up to 1,000,000 gallons. Discussion followed regarding the District’s agreement with Clean Water.

 Debbi Yarbrough made a motion to adjourn the meeting, seconded by Keith Loflin, passed by the Board 4-0.

Adjourned.